What is PBI Agile


Introduction to PBI Agile

PBI (Productivity by Insights) Agile is an agile methodology that helps teams focus on the most important tasks for maximum productivity. This approach is based on the principles of Agile, giving teams the flexibility to focus on delivering high-value work. PBI Agile focuses on prioritizing and breaking down tasks, fostering communication and collaboration, and continually learning and adapting.

In this article, we’ll take a look at the basics of PBI Agile and what it can do for your team.

Definition of PBI Agile

PBI Agile is a software development technique that incorporates the modern-day principles of agile development with the core principles of professionalism, business values and insights associated with Software Engineering. By incorporating both lean and agile methodologies, PBI Agile helps bridge the gap between traditional software engineering processes and cutting-edge agile practices to create a powerful tool for fast delivery of high-quality products.

PBI Agile can be used to develop any type of software product or application; from small, single page applications (SPA) to complex business solutions. It combines the flexibility and agility of Agile into a comprehensive process approach, enabling teams to stay ahead in a fast-paced environment. With PBI Agile, user stories can be quickly gathered, analyzed and translated into requirements for product teams. The process also encourages collaboration throughout various phases by including regular reviews, feedback loops, documentation and teamwork across all stakeholders involved with product development.

As opposed to traditional waterfall development models that often remain in one place through every stage before complete deployment; PBI Agile cycles through various steps while keeping multiple tasks updated along the way which leads to increased speed alongside improved user experience. Ultimately its goal is increasing agility and decreasing time-to-market while still providing high-quality products to users.

Benefits of PBI Agile

PBI Agile is an approach to managing projects and tasks that helps organizations move faster, collaborate better, and be more focused. A PBI (Product Backlog Item) is a tool that organizes the requirements of a project into smaller, deliverable pieces; it keeps the team focused on the most important items and eliminates wasted time and effort. Here are some of the main benefits of using this method:

  1. Quick feedback: By focusing on delivering tangible value early and quickly, teams get rapid feedback from stakeholders so they can adapt their work accordingly. This also reduces mistakes as issues are caught sooner.
  2. Improved collaboration: Working with PBIs encourages teams to collaborate more closely, as each person has their own tasks to work on independently but should still be in sync with each other’s progress regularly.
  3. More focused teams: The shorter span of focus for individual tasks sets clear expectations for each team member and makes it easier to track progress toward overall completion of the project as a whole.
  4. Faster delivery times: When breaking down projects into smaller chunks, teams can quickly identify bottlenecks in processes and fix them faster than if everything was done at once; this results in faster delivery times overall.

PBI Agile Process

The PBI (Product Backlog Items) Agile process is an effective way of breaking down large projects into manageable tasks. It encourages collaboration between the development team and the customer to ensure that the end product meets everyone’s expectations. It is a quick and easy way to address important customer needs and manage the development process.

In this article, we will look into the details of PBI Agile and understand how it works:

Identify the Problem

The identification of the problem is the first stage to successful project completion within the PBI Agile process. It is at this stage that the identified issue and desired outcome are carefully evaluated in accordance with customer objectives. Analysis of existing processes, structures, and implementation of existing solutions empowers teams to evaluate a comprehensive set of possible solutions.

The designation and documentation of customer expectations, market needs, cost analysis, delivery deadlines, etc., are identified at this point in order to enable robust decision-making for project success. Team members must assess various aspects of project success (i.e., technical feasibility, feasibility from external stakeholders such as funding sources), and ensuring that customer objectives are met. Project sponsor(s) are also considered during this stage alongside technical requirements like performance metrics or technology standards that may be imposed by relevant regulatory bodies or policy makers.

Break Down the Problem

The Agile process begins by breaking down the problem into smaller sections or work increments known as PBIs (Product/Project Backlog Items), also referred to as User Stories. PBIs are individual tasks or activities related to the project that need to be identified, analyzed and prioritized. This often requires collaboration with stakeholders, developers and testers. Prioritization takes into account both business goals and technical criteria.

PBIs should contain enough detail that they can be implemented during a sprint cycle; they cannot be too large or complex. Once a PBI is completed and tested, it can be added to the product’s workable functionality. Agile focuses on delivering high-value features quickly and efficiently, so it’s important that PBIs focus on delivering value early on in the development process.

Another important part of agile is feedback from stakeholders and users throughout the development process so changes can be made when needed. Keeping feedback cycles short helps the team remain flexible and creative about addressing customer needs in swift and meaningful ways—and ultimately deliver better products faster.

Estimate the Effort

Estimating the effort associated with a user story is an important part of Agile project management. The Product Backlog Items (PBI) and user stories are estimated using complexity points. The complexity points are typically referred to as “story points” or “estimation points”. Each team or organization may have a different numbering system, but most use Fibonacci sequence numbers such as 1, 2, 3, 5, 8 and 13. The team should also assign an importance level for each user story – either High or Low – that further helps to clarify the value of the PBI to the project.

It is essential that the estimation process be a collaborative one between product owners and software engineering teams. All stakeholders must be involved in order to avoid miscommunication due to having inaccurate assumptions about effort estimation. In addition, it is important for all team members involved in estimation to ask clarifying questions when needed and maintain open-ended dialogue as much as possible during estimation efforts. This type of collaboration ensures each PBI will be estimated correctly and tasks can be assigned more effectively in sprints so that all PBIs can be tracked on the Kanban board via their associated tasks until they are complete and accepted by both development teams and product owners alike.

Prioritize the Tasks

Prioritizing your goals and tasks is a key skill of successful product development. It allows you to focus on the most important work first and maximize efficiency by avoiding bottlenecks and frustrations later in the process. When using the PBI (Product Backlog Item) Agile process, it is essential to prioritize each item on the backlog before moving forward with implementation.

The first step of this process is to identify all the desired tasks. Once the list of tasks are determined, they should be ordered according to priority by taking into account their business value and complexity. Business value considers how important a task is to achieving success, while complexity focuses on how long it will take to finish it and what risks are associated with it. If a task has both high business value and low complexity, you may want to give it higher priority as investing in funding or resources for such an item might produce greater returns in the long run.

Next, groups of items should be organized into related categories such as features, updates or bug fixes in order to create a realistic timeline for completion. Depending on your resources, more weight may be given either toward working on new feature updates or fixing existing bugs first as they can have an immediate impact on users or customers satisfaction levels.

By prioritizing each task within your product backlog effectively you can ensure that you are able to address high-priority changes quickly while still having enough time for less urgent tasks later down the line if needed. This will help ensure that you remain agile when deciding what needs attention most urgently so that you can focus your efforts where they will yield maximum efficiencies for your product over time.

PBI Agile Tools

PBI Agile is a type of agile methodology that relies on project management techniques to provide the highest quality of service and satisfaction to the customer. Working in small iterations and constantly testing the feedback from customers, it helps to keep the project both on budget and on time.

In this section, we will be looking at the tools available for PBI Agile and how they can be used to improve the development process:

Kanban Boards

Kanban boards are a tool used in agile methodology for project management that provide visual cues about a team’s progress in real-time. The board contains columns or “lanes” which represent the state of a given task, whether it has just been created, is in progress, or has been completed. Each task is represented by individual cards and can be moved across columns as the status changes.

In this way, it is easy to view the progress of a particular task and get an overall feel of how all tasks are progressing throughout the process. Kanban boards often use Post-it notes so that all members can easily swap cards without fear of damaging any existing structure. This helps maintain organizational clarity; even if team members have radically different ideas on how they want to structure their board they can always make changes without compromising any key information!

Burndown Charts

A burndown chart is a graphical representation of the remaining amount of work to be done versus time. It measures the amount of work yet to be done in order to complete a project, or sprint. The team’s performance is tracked using agile methodology and displayed on a daily basis, measuring velocity and progress.

A classic burn down chart consists of two axes; one for time and the other for remaining work effort (y-axis). These are typically displayed as line graphs, with the x-axis representing time in days or weeks and the y-axis showing the estimated hours of effort remaining. The burn down chart gives project stakeholders information such as whether a project is on track or under/over budget, if it will finish on time, and if any unexpected problems have occurred.

Burndown charts are invaluable tools for teams tracking their progress towards their goal within an iteration by displaying how much effort remains – both at a macro level for an entire iteration/release as well as at a micro level for individual stories. They provide quick insight into how well the team is performing its tasks compared to what has been estimated during planning. Looking at burndown charts helps organizations decide when they need to adjust their process or extend their timeline when needed. Additionally, what teams learn from proactively monitoring burndown charts can help shape future iterations with better estimates and more accurate tracking techniques.

Velocity Charts

The Velocity Chart, or ‘Velocity’, is one of the most common tools used in Agile Project Management. Velocity is an estimation of the amount of work a team can complete in a sprint. In other words: it is used to measure the amount of work (ideally expressed in story points) that a team can deliver within a certain period.

Velocity Charts are typically trend graphs which show how much work was completed over a series of sprints. This data gives insight into the productivity, quality and output rate of the team and helps project managers plan for upcoming sprints more accurately. It also allows teams to predict how many user stories will be completed for future releases given certain restrictions such as capacity or deadlines.

Using Velocity Charts requires teams to break down their user stories into Story Points (or another unit of measure). Story Points are estimates based on relative sizing instead of exact hours required for completion; they are generally related to difficulty, complexity and risks associated with each task. Teams create individual estimates which they then add up and average to reach an estimate for each story or feature in their product backlog item (PBI). The sum total is then tracked over time as that feature and others are completed within each sprint cycle, updating the chart with new information as it’s available.

Implementing PBI Agile

Project-Based Iterative (PBI) agile is a process used to manage projects involving software development and design. It is based on the principles of iterative and incremental software engineering, which involves breaking down a project into smaller pieces or steps that can be developed and tested over time. Implementing the PBI Agile process can help you deliver better results and ensure successful project delivery.

Let’s explore how to implement PBI Agile:

Create a Dedicated Team

To ensure that your PBI agile process is successful, it is essential to create a dedicated team of employees to oversee the process. This team should comprise senior managers, such as executives and project directors, as well as representatives from each functional area. This helps ensure that all stakeholders are aware of the implications and importance of an agile process.

The team should include a trained PBI facilitator who can be responsible for facilitating meetings and providing guidance on practices throughout the implementation process. It is also important to have someone who has been through iterations and can provide valuable input based on their experiences in successfully launching Agile initiatives.

The team should be able to clearly define goals such as eliminating redundant processes, increasing efficiency, improving customer service or any other desired results that Agile engineering might provide. It’s important to have stakeholders within each department review any changes or updates before they become part of the overall PBI Agile program so that everyone involved understands what the objectives are and how they will be met.

Adoption across departments can be tricky without proper communication among members of different sections or teams which is why it’s important for everyone with a stake in the success of an agile initiative to be represented during discussions leading up to adoption. Teams must understand how every department can best contribute its effort towards achieving the defined goals before agreeing on a particular direction or implementing changes.

Define the Scope of the Project

A critical part of any Agile development project is the scope definition. The scope of the project will ultimately define what should be included in the end product that is delivered to the customer. In order for a project to be successful, it is important for stakeholders to agree on what is considered in-scope and out-of-scope for the project.

Agile focuses on delivering “potentially shippable” software as quickly as possible. This means breaking down larger projects into smaller, manageable increments that can be completed in a shorter amount of time and verified with customers frequently. However, in order to accomplish this type of delivery model, the scope must first be identified and agreed upon by all involved parties.

The most efficient way to define the scope of an Agile project while limiting waste is through Product Backlog Items (PBIs). PBIs are individual pieces of work that make up an entire product such deliverable/capability (e.g., user story, epic or feature). Each PBI should be independent, testable and small enough that it could potentially fit into an iteration or short timeframe (typically 2–4 weeks). PBIs provide guidance on which features should be developed within a given sprint or iteration and allows for quick decision making with stakeholders when a feature may need to move from one sprint/iteration to another if changes occur during development.

PBIs also provide information about prioritization – allowing stakeholders and development teams to quickly understand which items are business critical since they are listed with assigned values indicating their importance relative to other items in the list. As such, PBIs ensure focus on developing necessary features at the right time with appropriate customer input during each sprint/iteration cycle throughout implementation of our solution.

Establish an Iterative Process

Establishing an iterative process is one of the key steps when implementing PBI Agile. This means that tasks necessary for a successful project should be broken up into smaller, iterative stages. Each stage of the process should be completed on a regular basis to ensure that the project is always moving forward. Instead of attempting to complete all tasks at once and facing possible setbacks or delays, an iterative approach enable teams to make small, steady progress and achieve desirable outcomes in a timely manner.

An iterative process requires breaking down tasks into smaller pieces or requirements. These tasks should also follow an ordered sequence so that teams can clearly identify which tasks are necessary for each stage of development. Each task should also be tracked in order to ensure that teams can measure their progress against allotted milestones and deadlines. By following this structure, teams can use the established patterns to produce more consistent results with improved accuracy when managing projects.


PBI Agile is a powerful tool that has enabled teams to work more efficiently and collaborate better. It has helped teams to plan, track and manage projects more effectively, while keeping track of project progress. PBI Agile’s features enable teams to quickly adapt to changes and ensure that all stakeholders are on the same page.

The following section will draw a conclusion based on the discussion of the features of PBI Agile:

Summary of PBI Agile

PBI Agile is an agile framework that focuses on the creation of high-value, deliverable features that are produced and delivered in a timely and cost-effective manner. This process aligns the customer’s goals with project success. Through continual feedback, discovery, exploration and refactoring, teams deliver value sooner while maintaining quality and increasing product sustainability.

The key elements of PBI Agile include:

  • A prioritized backlog of user stories;
  • Rapid iteration cycles;
  • Close engagement between teams and customers to maximize value delivery;
  • Continual team reflection to identify improvements;
  • Incremental design for better adaptability as product requirements evolve.

PBI Agile provides maximal efficiency without sacrificing product quality or end user expectations by allowing teams to quickly adjust plans according to customer demands or unexpected changes in product requirements.

Benefits of PBI Agile

The Agile Process allows for increased flexibility and enables teams to be able to respond quickly to changes in market demands without having a drastic impact on their processes or timeline. This is done through the use of small, incremental changes and frequent feedback loops that allow products to move quickly through the development process while still maintaining a high degree of quality. PBIs (Product Backlog Items) are used as the core building blocks of all agile projects.

PBIs describe, in sequence, what needs to be done and how it benefits the user or customer. Each PBI is broken down into smaller tasks or process steps that can be completed by one or more people working towards completing the overall goal. Teams can quickly see which tasks need more work or attention, which ones are complete, and which have been completed early. With regular check-ins between teams, issues can be identified faster with fewer surprises later down the line because teams already have a plan in place for addressing any challenges they may encounter along the way.

The major benefits of using Product Backlog Items (PBIs) Agile processes include:

  • Reducing complexity within a project lifecycle
  • Allowing for faster completion times due to iterative development cycles
  • Improved communication between teams
  • Increased team motivation due to feeling ownership over developing products that customers love

Combining these advantages makes PBIs Agile an attractive option for organizations looking to increase efficiency while also producing high-quality products.